sid lee
Toronto

Executive Assistant

 

WHO WE ARE

Sid Lee is a leading creative agency with 600 professionals working globally out of offices in Montreal, Toronto, New York, Paris, and LA. Our multidisciplinary teams leverage the power of radical collaboration to build brands for the modern age, activating communication platforms to engage with today’s consumers across all possible touchpoints. Rooted in strategic thinking, our work ranges from advertising to branded content, digital solutions, design & branding, architecture & retail design, social media, experiential platforms & activations, and analytics. By breaking boundaries to create what matters, our company has earned a global reputation as a top-tier brand builder for some of the most progressive clients in the industry. Sid Lee is also at the origin of C2 Montréal, one of the largest innovation events in the world, and is part of kyu, a new collective of creative companies established by Hakuhodo DY Holdings, the second-largest agency network in Asia.

Unfortunately (or fortunately), talent isn’t the only thing we’re looking for. We also like to surround ourselves with the bold, caring, progressive, and persevering types. You know, the curious ones who take on impossible challenges and see their ideas through to fruition, and the entrepreneurs-at-heart who aren’t afraid of failure. They’re the artisans who make our collective kinder, stronger, and more purposeful. 

ROLE

The Executive Assistant will assist members of the Executive team. 

RESPONSIBILITIES

  • Pro-actively manage the agenda, mail, email, and calls (screen and resolve calendar conflicts, filtering requests, prioritize importance)
  • Organize and coordinate business meetings
  • Coordinate all travel arrangements and meetings held outside of the office (itineraries, flights, hotels, transportation, etc.)
  • Management and follow-up of different files
  • Treatment of confidential information and documents
  • Manage timesheets and expense reports
  • Assist with the preparation of new business and pitching materials
  • Put decks together for Partners
  • Ensure completion of special projects
  • Prepare meeting agenda, take notes and distribute minutes afterwards
  • Assist with the organization and set up of internal events 

PROFESSIONAL SKILLS

  • Excellent interpersonal skills
  • Proactive and resourceful
  • Can quickly adapt to change
  • Extremely strong planning, organizing and monitoring abilities - an efficient time-manager
  • Discretion and good judgement
  • Positive, professional attitude

REQUIREMENTS

  • 2-3 years of Executive Assistant experience
  • Experience working in a creative shop or advertising agency is nice to have
  • Computer skills (including Microsoft Word, Excel, Outlook, internet)
  • Fluent in English, both oral and written. French an asset
  • Able to prepare PowerPoint and Keynote presentations